Support for writing specifications (RFP briefs)
We help you frame your digital project, get communication and IT teams speaking the same language, and turn your needs into a clear, actionable set of specifications for your call for tenders.
Project framing UX research Co-creation Prototyping Call for tenders
Let's talk !
Request a meeting (30 min)Our approach
We start by analyzing your organization, your existing tools, your audiences and the reasons that lead you to launch the project. This first step defines the role of the future solution within your digital ecosystem.
Interviews, focus groups, questionnaires and co-creation workshops allow us to gather the expectations of the various stakeholders. We help you formulate real needs, beyond the initial feature requests.
Different teams don't always speak the same language. We facilitate the exchanges in order to integrate communication objectives, usage, technical constraints, security and governance into a shared vision.
Not all needs can be addressed at once. Using methods such as User Story Mapping, we define priorities, essential features and the improvements that can be delivered in a second phase.
Specifications don't have to be limited to text. We can create a sitemap, user journeys, wireframes or a quick prototype to make needs tangible, to start testing with potential users, to remove ambiguities and to make decisions easier.
We consolidate the outcomes of the process into a clear, structured document. It formalizes the objectives, the audiences, the functional needs, the information architecture, the technical constraints, the deliverables and the criteria expected to compare the offers.
Why us?
UX and technical expertise
Our designers and our development team work together to deliver a framing centered on usage, while taking technical and organizational constraints into account.
A facilitator's role
We create a common language between business units, communication, IT and management. Every stakeholder can thus contribute to the project and understand the decisions made.
An approach tailored to your project
We select the methods according to your context, the complexity of the project and the information already available. Support can range from a single framing workshop to a complete research, prototyping and writing process.
Hands-on experience with calls for tenders
We have been responding to public and private calls for tenders for over 18 years. This experience allows us to produce documents that are precise, realistic and open enough to let providers propose the most relevant solution.
Questions / answers
It all depends on the complexity of your project and the deliverables you already have (market research, knowledge of your target audience, etc.). If it's a redesign, a UX/UI audit or even a technical audit of the existing system can also be carried out. On the other hand, not getting support to produce your specifications can result in offers that are very different from one another, incomplete and hard to compare.
Not necessarily. Above all, they should explain the context, the objectives, the needs, the constraints and the expected results. Imposing a technology too early can limit the responses. We help you determine which choices should be fixed and which can remain open to providers' recommendations. For example, we favor an Open source solution most of the time.
Depending on the project, we organize interviews, focus groups, questionnaires or co-design workshops. We can also analyze existing tools and content. The information gathered is then synthesized, prioritized and translated into concrete requirements.
Yes. A sitemap, wireframes or a quick prototype help clarify the journeys and the expected features. These deliverables ease internal discussions and give providers a more precise understanding of the project. It is also possible to test them.
The content depends on the mandate. It can notably include the project context, its objectives, the audiences concerned, user needs, the functional scope, the information architecture, the technical constraints, the deliverables, the schedule and the evaluation criteria for the offers.
We can support you in preparing the consultation, structuring the expected responses and defining the evaluation criteria. When we write the specifications as part of a call for tenders, we do not then position ourselves as the provider for its delivery, in order to guarantee an independent and fair process.
